Coordinator, Community Giving and Events

Reporting to:             Senior Director, Philanthropy
Department:              Philanthropy
Location:                   Toronto, downtown
Status:                       Permanent, Full-time
 
OBJECTIVE:
The Coordinator, Community Giving and Events plans, promotes supports and executes a calendar of fund-raising and awareness events for Prostate Cancer Canada as a member of an experienced community event team.   The Coordinator is an excellent relationship steward who works closely with event organizers and coordinates with colleagues across the country to support PCC and 3rd Party Events.   With excellent communication and outreach abilities, the successful Coordinator has exceptional project management skills and is able meet deadlines and goals at every milestone to deliver successful events.
 
 This role will appeal to an energetic event and community fundraiser who values the opportunity for independence while having the support of an innovative and energetic team. Prostate Cancer Canada provides an environment that encourages growth, new ideas ample opportunity to contribute to strategy and development.
 
KEY RESPONSIBILITIES
 
Planning and Project Management:

  • Supports a National calendar of philanthropic events in concert with the Sr. Director and team to ensure event ownership and resourcing
  • Acts as lead for regional events
    • Assists in the development of project plans, including budget, deliverables and resource requirements for each event or initiative
    • Develops event marketing materials including website development
    • Consults and collaborates with Volunteer Engagement team regarding volunteer needs pre, during and post event requirements
    • Consults and collaborates with Mission team to ensure integration of PCC’s health promotion messaging through event delivery
Campaign Marketing and Metrics:
  • Identifies awareness and promotional needs in concert with marketing team to develop marketing and media plans
  • Assists, in conjunction with Sr. Director, development of marketing strategies and material for potential event sponsorship or participation by corporate or community groups
  • Individually and in team, identifies and develops opportunities for local, regional, and National sponsorships or partnerships
  • Solicits “in kind” sponsorship opportunities for events
  • Ensures website accurately reflects and describes PCC and 3rd Party events
  • Monitors event performance through development of event tracking, analysis, reporting and measurement tools
Logistics and Execution:
  • Requests and obtains proposals or quotes for materials or services required for events to submit for negotiation or decisions (for Toronto or National special event campaigns)
  • Secures human resources (staff, volunteers) to meet event role needs in both quantity and skills
  • Manages on-site issues related to donors, volunteers, supplies, participants and VIPs through effective problem-solving and decision-making
  • Develops and provides logistics and execution tools (such as checklists, tool kits, planning templates, etc.) to build the Community Giving and Events resources portfolio nationally
Data, Finance and Administration:
  • Provides current and accurate information for relevant databases related to participants, donors, volunteers
  • Follows up, as required, for individual event participation or donations using appropriate communication (e.g., data base or email)
  • Maintains database and stewards relationships with event donors and event participants
  • Follows up supplier invoicing and reconciliation with Finance
  • Provides accurate budgets and revenue reports for events to assess performance against previous years
 
DECISION MAKING 
 
Approves: 
  • Event Logistics (including location, volunteer needs and training, registration set and participant stewardship, volunteer selection and placement at Toronto and other National Events)
  • Participant strategies
  • On site trouble shooting solutions
Contributes to:
  • Vendor selection (makes final recommendations)
  • Event Committees
Provides input:
  • Donor Relations
 
 
KEY RELATIONSHIPS
Internal:
  • Senior Director, Philanthropy
  • Philanthropy Team
  • Marketing and Communication (Digital, creative, PR)
  • Volunteer Engagement Team
  • Finance team
  • Board (event support and participation)
  • PCCN (Prostate Cancer Canada Network)
 
External:
  • Event Committees
    • Provide voice of PCC at committee meetings to support recruitment and registration at events as well as early logistics planning
  • Vendors and potential vendors
    • Review proposals negotiate price and recommend contracts
  • Sponsors and donors
  • Participants
  • Third Parties 
 
Qualifications

Post-secondary Education:    
  • Post-secondary degree or diploma in a related field (such as fund-raising, event management or volunteer management) 
Other:
  • First aid certification
  • Valid driver’s licence (required)
  • Membership in AFP (Association of Fund-raising Professionals) is an asset
  • Fluency in French is an asset
 
Experience:
  • 3+ years in similar role
 
Technology:
  • Microsoft Suite
  • Raisers Edge
  • Artez
  • Social media literacy
 

Application deadline:  June 13, 2019
 
Please apply via the following link:
 
https://charityvillage.com/app/job-listings/115068da-c87f-e911-80da-14187768272a
 
Only applications clearly stating salary expectations will be accepted.
 
Prostate Cancer Canada appreciates the interest and application of all candidates but will only contact those moving forward in our process.
 
No phone calls.
 
No agencies.


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